CCS has a few options for backup, on site and off site. These are both reviewed in two sections.
Manually you can backup the database from Office - (main toolbar) - System - SQL Server Backup, then from the popup press backup.
CCS will backup the Database files on a day to day basis. This is set from the Office - Control Panel - Daily Report Section - Auto Backup.
The option to check off is SQL Server Backup.
The database is backed up to the “C:\Backups” folder. This backs up to the same computer that runs CCS. It's important to put this data on another storage device regularly.
SQLBackupAndFtp.com Is a great solution for backups if you run into problems using CCS's backup solution. Sometimes CCS will time out. In this kind of scenario, you will need to use a third party tool like SQLBackupandftp.com
Not only will the software perform a backup easily, but you can also schedule the backup and it has options for online backup as well.
SQL Login is
user sa
password ccspwd
Manual Backup Office - (Main Toolbar) - System - SQL Server Backup
Use SQL Server Management Studio.
Open SQL Server Management Studio Express.
Login to your SQL Server - Default is Server: (local) User: sa password: ccspwd
Navigate to the Backup Option
Back up the database. You may choose a file location of your choice
If you do not have an online solution, you should have one. The cost of loosing your data is significantly higher than the low cost of online backup.