Daily Cash Deposits and Procedures

CCS has several types of procedures that you may implement in your business to keep track of income and expenses at your point of sale terminals.

The policies you implement to maintain auditing control are very important to ensure you don't have overages, underages and when you do balance, you haven't missed errors by users.

Here are some example procedures for Overages/Unders Example Balance Over-Under Guide

Cash Policies

You should determine your policy guidelines in combination with CCS can do. Here are the following guidelines which you would outline:

Starting Day Procedures
Mid Day / Shift End Procedures
End of Day Procedures

Additional Policies might Include

Petty Cash
Cash Drop

Using CCS to Implement your Policies

Starting Day Procedures

CCS will help with Starting Day Procedures by recording the amount your employees start with, be they servers or cashiers. This would be the section below labeled: “Balance Sheets”

Mid Day / Shift End Procedures

Once you have reviewed the Balance Sheet section, you will see some of those features applied to this section. For example, Cash Drop, employees will do this during the middle of the day as well as the closing of the shift.

Other sections that are included in the mid day to end of day procedures are: voiding, refunding and processing sales. These options are what would be considered the general Point of Sale Transactions.

Most notable of policies in this second section would be, how to allow voids to happen. Voids are audited, this means even if a cashier were allowed to do a void, their voids would be tracked. There could be two options:

Allow all users to perform voids. Then use he Reporting Section to review voids.
Allow only Managers, Assistant Managers to void. Make cashiers close and print a receipt when they expect an order to be voided, they will then have to give this to receipt to he management, when appropriate, to be voided.

This would be an example of where you have an option, but it's generally accepted that a regular cashier can not perform a void.

Using CCS with your Policies

Balance Sheets - Tracks the individual cash drawers that are used, based on shifts.
Cash Drop - Allows cashiers to drop excess amounts of cash they have collected during the day.
Day Reporting - Reset the day to start a new business