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====== Payroll Period Details ====== Payroll details are the individual records of an employee's work period. It can be listed by employee or by day. Breaks are listed for each selected work period below the main grid. Breaks have a start time and end time listed for each employee. Employee hours can be tracked through CCS Office and CCS Terminal. ===== Sub-Topics ===== [[:office:payroll:payroll_period_details#View|View]]\\ [[:office:payroll:payroll_period_details#Edit Clock-In/Clock-Out Time|Edit Clock-In/Clock-Out Time]]\\ [[:office:payroll:payroll_period_details#Report|Report]]\\ [[:office:payroll:payroll_period_details#Print PDF|Print PDF]]\\ [[:office:payroll:payroll_period_details#Print Clock-In/Clock-Out Time for the Day|Print Clock-In/Clock-Out Time for the Day]]\\ [[:office:payroll:payroll_period_details#Export|Export]]\\ [[:office:payroll:payroll_period_details#Add Rate for Employee|Add Rate for Employee]]\\ [[:office:payroll:payroll_period_details#Payroll Tracking in CCS Terminal|Payroll Tracking in CCS Terminal]]\\ ===== Payroll Tracking in CCS Office ===== ==== Payroll Period Tool Bar ==== ==== View ==== * View Periods : Allows to view the work period of employees by time period. To view the hours worked for a particular time period, go to Office Tool Bar >> Employees >> Payroll Periods >> Select a particular pay period >> Click on View period >> Choose the name of the employee from the right to view his/her pay period details. You can also open a work period using the right click menu. * View Dates : Allows to view the work period details by dates\\ * View Employee : Allows to view the work period details of employee by name\\ * View Periods\\ {{office:payroll:payroll_viewperiod.jpg?}}\\ * View Dates\\ {{office:payroll:payroll_viewdate.jpg}}\\ * View Employee\\ {{office:payroll:payroll_viewemp.jpg}}\\ ==== Edit Clock-In/Clock-Out Time ==== To edit clock in/clock out time: Go to CCS OfficeTouch >> Payroll Periods >> Select Pay Period >> View Period Select the employee name from the right hand side of the screen Edit time in the StartTime and EndTime fields for the ClockIn/ClockOut time ==== Report ==== * Report All Employees : Provides a report of time period details for all employees\\ * Report Employee : Provides a report of the time period details for a specific employee\\ Time Clock Employee Report\\ {{:office:payroll:payroll_tclockrpt.jpg}} ==== Print PDF==== * Print PDF : To print in PDF, you need have a PDF printer installed on your computer. If you do not have a PDF printer, you can install a free version of Cute PDF from [[http://www.cutepdf.com/|cutepdf]] *To print in PDF : * Open CCS Office-Touch >> Office Toolbar >> Choose PDF Printer from the printer drop-down list in the office toolbar * Save PDF file to desired location on your computer * To email the PDF file, open your email application (MS Outlook, Gmail) >> Compose New Message >> Attach File >> Send to Recipient * Print All Employees : Provides a print out of time period details for all employees\\ * Print Employee : Provides a print out of the time period details for a specific employee\\ * Select PDF Printer in Office-Touch\\ {{:office:payroll:payroll_pdf.jpg}}\\ * Sample PDF Printout\\ {{:office:payroll:timeclockreport.pdf}}\\ ==== Print Clock-In/Clock-Out Time for the Day ==== To print out the clock in and clock out times for the day:\\ 1. Open CCS Terminal >> Enter PIN >> Settings (from the top toolbar) >> Peripherals\\ 2. Place a check mark in Print Out Employees Time On and Clocking Out. This will print the Clock-In/Clock-Out Time when an employee clocks out for the day\\ ====Export==== Allows to export time period information in Excel, PDF, CSV, and Print Grid \\ * Print Grid : Allows you to print the entire grid of the payroll period * CSV : Allows you to export to CSV format. The CSV file gets saved to your desktop * Excel : To export to Excel, you need to have MS Excel installed on your computer * Print Grid\\ {{:office:payroll:payroll_grid.jpg}}\\ * CSV\\ {{:office:payroll:payroll_csv.jpg}}\\ ==== Detail Level ==== * Employee Hourly Summary : Provides a hourly summary(total number of hours worked for the pay-period) for a specific employee \\ * Employee Hourly Detail : Provides a detailed summary (number of hours worked for each day in pay period) for a specific employee * Employee Hourly Summary Report\\ {{:office:payroll:payroll_hrlysumm.jpg}}\\ * Employee Hourly Detail Report\\ {{:office:payroll:payroll_hrlydetail.jpg}}\\ ==== Add Rate for Employee ==== Steps to add a specific rate to employee: 1. Open CCS Office-Touch >> Employees (Office Toolbar) >> Employee Information\\ 2. Select the primary position of the employee from the drop down menu\\ 3. Select Job Type for employee from the drop down menu\\ 4. Click on Add Job\\ 5. Highlight the job type and then add\edit the rate for the employee\\ Please see snapshot below in the Manage Employees section on how to add rate for the employee {{:office:payroll:payroll_edit_rate.jpg}} === Filter ==== Allows to filter employees based on current status of employee \\ **Note:** \\ * If holiday pay is enforced and a shift crosses the midnight boundary, an employee must clock in and out in order for the change to come into effect. * Overtime is accrued for only over 8 hours per day and not for more than 40 hours ==== Payroll Period Column Options ==== |**Column Name**|**Description**| |Start Time|Start time of work| |Date|Start date of work| |End Time|End time of work| |Date| End date of work| |Weekday|Name of weekday in work period| |Position|Position of employee during that work period| |Hours| Total hours in work period| |RegHrs| Regular hours| |OtHrs| Overtime hours| |RegPay|Regular pay| |OtPay| Overtime pay| |OGTimeIn| Non-changeable original time of clocking in| |OGTimeOut| Non-changeable original time of clocking out| |Manager|Name of authorized manager who can edit time| ===== Payroll Tracking in CCS Terminal ===== Employers can track hours of employees through CCS Terminal. The Time Clock Console in the terminal helps employees to easily clock -in, clock out, take breaks during the work period. **Clock In/Clock Out in CCS Terminal** * Open CCS Terminal >> Time Clock >> Clock In/Clock Out >> Enter PIN * All employees on clock are shown on the login screen in the CCS terminal(On the right hand side of the screen) **Breaks**\\ Employees can take breaks and the steps are shown below: * Open CCS Terminal >> Time Clock >> Break >> Enter PIN >> Enter Break >> Start Break/End Break * To verify break times, open CCS Office >> Payroll Periods >> Select the period >> Select the name of the employee from the right >> Select the date on which you took a break and the break details such as start time, end time, break time are displayed below the payperiod details as shown below : * Time Clock Console\\ {{office:payroll:payroll_tconsole.jpg}}\\ * POS Terminal Screen(Employees on Clock)\\ {{:office:payroll:payroll_tscreen.jpg}}\\ * Break Period Details {{:office:payroll:payroll_breaks.jpg}}\\