CCS Point of Sale

Payroll Period Details

Payroll details are the individual records of an employee's work period. It can be listed by employee or by day. Breaks are listed for each selected work period below the main grid. Breaks have a start time and end time listed for each employee. Employee hours can be tracked through CCS Office and CCS Terminal.

Sub-Topics

Payroll Period Tool Bar

View

  • View Periods : Allows to view the work period of employees by time period. To view the hours worked for a particular time period, go to Office Tool Bar » Employees » Payroll Periods » Select a particular pay period » Click on View period » Choose the name of the employee from the right to view his/her pay period details. You can also open a work period using the right click menu.
  • View Dates : Allows to view the work period details by dates
  • View Employee : Allows to view the work period details of employee by name

A snapshot of the view periods dialog box with the options in right click menu is shown in Fig 1:

payroll_viewperiod.jpg

Fig 1 : View Periods

A snapshot to view work period details by date is shown in Fig 2:

payroll_viewdate.jpg

Fig 2 : View by Dates

A snapshot to view work period details by date is shown in Fig 3:

payroll_viewemp.jpg

Fig 3: View by Employee

Report

  • Report All Employees : Provides a report of time period details for all employees
  • Report Employee : Provides a report of the time period details for a specific employee

A snapshot of the Time Clock Employee Report is shown in Fig 4:

payroll_tclockrpt.jpg

Fig 4 : Time Clock Employee Report

Print

  • Print All Employees : Provides a print out of time period details for all employees
  • Print Employee : Provides a print out of the time period details for a specific employee

PDF printout of Work Period Details : timeclockreport.pdf

Export

Allows to export time period information in Excel, PDF, CSV, and Print Grid

  • Print Grid : Allows you to print the entire grid of the payroll period
  • CSV : Allows you to export to CSV format. The CSV file gets saved to your desktop
  • Excel : To export to Excel, you need to have MS Excel installed on your computer
  • Print Grid

payroll_grid.jpg

  • CSV

payroll_csv.jpg

Detail Level

  • Employee Hourly Summary : Provides a hourly summary(total number of hours worked for the pay-period) for a specific employee
  • Employee Hourly Detail : Provides a detailed summary (number of hours worked for each day in pay period) for a specific employee
  • Employee Hourly Summary Report

payroll_hrlysumm.jpg

  • Employee Hourly Detail Report

payroll_hrlydetail.jpg

Filter

Allows to filter employees based on current status of employee

Note:

  • If holiday pay is enforced and a shift crosses the midnight boundary, an employee must clock in and out in order for the change to come into effect.
  • Overtime is accrued for only over 8 hours per day and not for more than 40 hours

Payroll Period Column Options

Column NameDescription
Start TimeStart time of work
DateStart date of work
End TimeEnd time of work
Date End date of work
WeekdayName of weekday in work period
PositionPosition of employee during that work period
Hours Total hours in work period
RegHrs Regular hours
OtHrs Overtime hours
RegPayRegular pay
OtPay Overtime pay
OGTimeIn Non-changeable original time of clocking in
OGTimeOut Non-changeable original time of clocking out
ManagerName of authorized manager who can edit time

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