As a vape shop owner finding an inventory solution for your shop can be a nightmare, especially when it comes to e-liquids. E-liquids come in brands, sizes, strengths and flavors, and the combinations to track, re-order and reconcile all of them are endless.

Tracking Your Vape Store Inventory

If you don’t know what I’m talking about, let me demonstrate…

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It’s common in vape shops to carry multiple brands of products. It’s like if you walk into a shoe store and they only carried one brand of shoe… your customers, generally, expect more variety.


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Typically each brand carries their own flavors, and sometimes those flavors will overlap. For example, each e-liquid brand carries their own tobacco flavor because each have their own tobacco flavor formula.

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So, after you have all your brands > flavors picked out, you’ll have at least five nicotine strengths to manage PER flavor.

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And then, another level of management is required for sizes (ml.) So, typically it goes from brands →  flavors → nicotine strengths → sizes.

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So for your one flavor, you’ll have at least 25 different items to track.

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Which means that even if you only have nine flavors your inventory tree can look like this, with 225 separate items.

Vape Store Time Management 

So, long story short, vape shop owners have a unique challenge when it comes to inventory management.

Traditionally, to track and manage everything you’ll need to:

  1. Request an itemized inventory list from all of your vendors. It’s important to note that, not all vendors offer this.
  2. Enter all the items into your vape pos system manually, costing hours upon hours of menial work
  3. Create and print out labels with barcodes for each individual item. I mentioned before that nine flavors alone results in 225 items, right?
  4. Tag each of your items
  5. Re-create and re-tag each item every time you get a new order in.
  6. Repeat for each new brand or flavor you add.

This puts a lot more unanticipated work on you, and doesn’t really make sense considering you’ve already invested in a point of sale system, shouldn’t it make your life easier?

 

We thought there should be a better way, so here at Cafe Cartel we created a vape inventory matrix. Our matrix offers you an easy inventory solution for all of your vape products. Not only does it cut out all of that labor, but it also makes re-ordering a breeze.

Check out our vape inventory matrix video for a demo on how it works, or you can fill out a quote to get more info on Cafe Cartel’s vape shop business solutions.

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