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guides:general:balanceoverunder [2011/02/27 02:38] markphillips created |
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| d. If any unauthorized office employees may have had access to the receipts, check with them to see if they used the receipts in any way.\\ | d. If any unauthorized office employees may have had access to the receipts, check with them to see if they used the receipts in any way.\\ | ||
| - | NOTE: If this is the case, the matter should be discussed with your supervisor immediately so that this situation does not re-occur.\\ | + | <note important>NOTE: If this is the case, the matter should be discussed with your supervisor immediately so that this situation does not re-occur.\\</note> |
| e. If the shortage still has not been reconciled, follow specific written and communicated office procedures that were established for reporting and recording shortages and overages.\\ | e. If the shortage still has not been reconciled, follow specific written and communicated office procedures that were established for reporting and recording shortages and overages.\\ | ||
| - | NOTE: These procedures should include at least the following:\\ | + | <note>NOTE: These procedures should include at least the following:</note> |
| Notify your supervisor immediately upon substantiating the shortage.\\ | Notify your supervisor immediately upon substantiating the shortage.\\ | ||
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| The supervisor should follow steps a (i- iv), b, c, and d above.\\ | The supervisor should follow steps a (i- iv), b, c, and d above.\\ | ||
| Follow the specific office procedures for recording and reporting the discrepancy. For overages or shortages of $25.00 or more, you must also notify the Office of Internal Audits immediately at ext. 7388.\\ | Follow the specific office procedures for recording and reporting the discrepancy. For overages or shortages of $25.00 or more, you must also notify the Office of Internal Audits immediately at ext. 7388.\\ | ||
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| Shortages or overages must be officially documented and recorded in the departmental accounting records. | Shortages or overages must be officially documented and recorded in the departmental accounting records. | ||
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